Executive Assistant

Administrative Grandville, Michigan


We are seeking an adaptable all-around Executive Assistant with 2+ years experience to provide our Executives (CEO and CFO) with thoughtful + skillful day-to-day support.

Main Responsibilities

Direct Support Responsibilities:

  • Answer/Filter questions + meeting requests directed to the CEO and CFO, respectively 
  • Maintain calendars, coordinate meeting schedules, catering, + pre- + post-meeting communication
  • Coordinate + Manage Executive travel
  • Prioritize schedule based on Executive's goals + ever changing business needs
  • Screen phone calls, manage voice mail + respond to external calls
  • Maintain/Prioritize mail/e-mail correspondence
  • Administrative support to Executive Staff team members
  • Ordering catering for special occasions + holiday events
  • Proactively suggest ideas for staff experience
  • Safe-hold confidential information
  • Serve as a liaison between team, CEO, and CFO
  • Produce CFO's and CEO’s monthly expense reports
  • Assist in ad hoc projects as needed 
  • Welcome guests
  • Own + manage supply orders, snack orders, maintain pre-approved budget
  • Ensure common spaces are tidy an schedule cleaning service as needed 
  • Managing mail + package delivery + messenger service 
  • Ensure supplies are fully stocked + organized
  • Communicate/Resolve building malfunctions to appropriate party
  • Represent the C+I culture 

Desired Qualifications

  • Bachelor’s degree required
  • 2+ years experience supporting C level executives
  • Great verbal + written communication skills
  • Ability to adapt + function within a fast paced environment 
  • Excellent computer skills- Microsoft PowerPoint, Word, Excel
  • Have a ‘roll up your sleeves’ attitude, willing to help any department with projects
  • Outgoing, energetic, + self motivated
  • Should be familiar with scheduling conference calls + webinars

Please noteChloe + Isabel does not currently provide sponsorship for employment visas. Employment is contingent upon legal work authorization with documents that satisfy Form I-9, Employment Eligibility Verification. 

About Us:

Chloe + Isabel is uniquely positioned at the intersection of fashion ecommerce and direct sales. We're revolutionizing the industry by using technology and social media to help stylish, entrepreneurial women sell our exclusive jewelry line through their own events, pop-up shops and personalized C+I online boutiques. From our studio in New York City, Chloe + Isabel designs jewelry for every woman from daring trend-setter to timeless, refined styles.  Chloe + Isabel jewelry has been featured in Glamour, InStyle, Us Weekly, OK!, Real Simple, Refinery29, StyleCaster, Mashable, Forbes, Huffington Post, Vogue, People, ELLE, POPSUGAR, Harper's Bazaar, Entrepreneur, and more!