Administrative / Personal Assistant

Administration Atlanta, Georgia


Description

Join us in Telling the Stories of Santa’s North Pole!

The Lumistella Company is looking for an Administrative/Personal Assistant to join our team! The Administrative / Personal Assistant provides administrative, personal, and organizational support to Corporate Executives and administrative support to the Company’s Management Team. 

The Administrative / Personal Assistant assists in the preparation of presentations, schedules and coordinates internal and external meetings, handles information requests, performs clerical functions, takes meeting minutes, coordinates travel, assists with administration team support and provides coverage support to other administrative support roles when needed.

The Administrative / Personal Assistant provides personal assistant support to members of the Executive Board. This includes running errands, vetting and managing vendors, making appointments, and an assortment of other person assistant type of responsibilities. This support is substantial and may account for up to 50% of Assistant’s time.

If you want to be one of us...

The ideal candidate will bring:

  • A minimum of 3+ years of experience working in an Administrative / Personal Assistant capacity
  • Bachelor’s degree in Business, Communications, English, Marketing, or a related field is preferred.
  • Advanced meeting minute and note taking skills; Strong grammar and writing skills;
  • Strong presentation preparation skills and experience with PowerPoint;
  • Strong technical skills and desire to maintain intermediate to advanced knowledge in key software programs; Technically proficient in all Microsoft Office products; experience working with the following types of systems preferred: SharePoint, MS Visio 2010, and MS NAV/other ERP software;
  • Knowledge of basic accounting principles in order to reconcile invoices to checks, assist in budget preparation process, and understand basic financial/numerical data; and
  • Utilizes good judgment and maintains a high degree of confidentiality and professionalism.

 

Essential Job functions include:

  • Manages incoming personal and professional calls, mail, and other correspondence, and communicates on behalf of Executive Board as needed; Facilitates the scheduling of meetings, appointments and travel for members of the Executive Board as needed;
  • Prepares and edits letters, e-mail correspondence, communications, and other documents; Prepares Executive level presentations for delivery both internally and externally;
  • Arranges and coordinates meetings and events; Provides meeting preparation support to Executive Board;
  • Provides personal assistance to the Executive Board (handles private correspondence, makes personal appointments, runs personal errands, etc.) both on and off hours;
  • Assists COO and President in management of Leadership Team administrative responsibilities; Schedules meetings, assists with meeting preparation, collects agenda items, takes meeting minutes and manages the Leadership Team Sharepoint site; Assists in the preparation of presentations or other documents as needed;
  • Participates as a member of the Administration team; In this capacity, serves as a company-wide Travel Coordinator, prepares shipping labels, assists with Reception coverage and helps to cover facility open or close tasks when needed; Provides back-up support for the Executive Assistant to the Co-CEOs and the Administration team as a whole when needed; and
  • Records, transcribes and distributes minutes of meetings as needed.

 

Who are we?

The Lumistella Company is a house of global brands driven by story. We have a passion for storytelling focused on the rich characters and timeless narrative of Santa’s North Pole. From this world born of ancient lore, the company creates joyful moments for all ages through products, entertainment and experiences. The Lumistella Company exists to preserve and elevate the magic and goodwill of Santa's North Pole universe for generations to come.

 We are a family-owned company based in Atlanta, Georgia. Launched in 2005, The Lumistella Company is home to the bestselling Christmas tradition, The Elf on the Shelf®, as well as a number of other products and brands including Elf Pets® and Elf Mates™. We are in the business of Creating Joyful Family Moments and strive to bring the characters and stories of Santa’s North Pole to families worldwide through consumer products, immersive experiences and entertainment-based content. At the core of our business are the values that make us an exceptional place to work, known here at the North Pole as F.I.R.E. (Family Focus, Integrity, Respect, and Excellence.)

 Despite rapid expansion, we have maintained and continue to offer a strong culture of creativity, fun, learning and respect. We believe that our employees drive our success, and we encourage both individual growth as well as extensive collaboration in a team-focused environment. We are constantly seeking talented team members who enjoy a fun and fast-paced work environment where the magic of Christmas thrives year-round!

 

Because of the dedication and creativity of our employees, we have continued to grow in popularity with footprints in United States, United Kingdom, Ireland, Australia, New Zealand, Canada, Mexico, Panama, Costa Rica, Nicaragua, Guatemala, Spain, Switzerland, Germany, Austria, Malta and South Africa.

 

Want to Know More?

Working at the North Pole is like working with family. We regularly host employee events, birthday celebrations, and social activities to give us an opportunity to get to know one another and take a breather from the hustle and bustle of the North Pole. Each year, (at the discretion of our owners), our office is closed from Christmas Eve through New Year’s Day, and our full-time employees are paid for this time. We recognize the need for some R&R after a busy holiday season!

We also offer competitive compensation and a robust and comprehensive benefits package including health, dental, and vision insurance, a 401(k)-plan including profit sharing, short and long-term disability, a flexible spending account for medical and childcare reimbursement, basic and voluntary life insurance, and a bonus plan.

To learn more about our company, check out our web site at: www.Lumistella.com.

The Lumistella Company is an equal employment opportunity employer.