Medical Assisting Program Director

Teaching and Learning San Leandro, California


Description






Job Description  

Job Title:  

Program Director  

Reports To:  

Campus Director  

Classification: Full-time, Exempt  

Summary  

The position is responsible for oversight of their academic program(s) including activities related to the  

student experience and student success such as developing and implementing retention strategies,  

managing active students, students on leave of absences, NS/TO and students on externship. The  

position is responsible for management and support of faculty assigned to teach in their programs,  

managing externship quality and number of sites and/or clinical site quality and volume. Academic quality  

is a direct responsibility for the position. Areas related to academic quality include, but are not limited to,  

conducting classroom observations and providing feedback to faculty, participating in program review  

process, assessing, reporting, analyzing student learning outcome data and developing improvement  

plans associated with SLO data and analysis. The position is responsible for cascading pertinent  

information to faculty and holding program-specific training to their faculty teams. The position may be  

required to devote required time to classroom teaching. The remaining percentage of their assignment  

will be devoted specifically to providing administrative oversight of the program.  

Essential Duties and Responsibilities  



Teach courses in a Term or Terms  

Develop, implement, and conduct assessments on program and course student learning  

outcomes  







Coordinate faculty activities and trainings  

Coordinate faculty scheduling within the program  

Assist with selection and the interview process of faculty within the program  

Develop and evaluate sites for clinical education, externship and preceptor ship as applicable  

Maintain faculty substitute listings and current contact information for the program  

Coordinate new faculty orientation and program-specific orientations for students in their  

program  



Conduct assessments of all class sessions of the program as required by policy  

Maintain and manage a sufficient inventory of program equipment and supplies in an excel  

spreadsheet  




Prepare requests for equipment & supplies for the program  

Coordinate textbook orders for the program  

Facilitate monthly programmatic faculty meetings, advisory committee meetings, curriculum  

review meetings. This includes a published agenda and minutes of the meetings  

Maintain copies of current curriculum for the program, including course objectives, syllabi and  

daily lesson plans for each course  

Coordinate renewals and maintain copies of current licensure, certifications, etc. as required for  

faculty in the program  

The position possesses direct responsibility for meeting all programmatic accreditation  

regulations and submitting required accreditation documentation accurately and on time and to  

the appropriate personnel  





Prepares accreditation reports, reviews, etc. as required by the program  






Maintain records, reports, examinations, data, fees, and other program specific items as  

required by the college, accreditation, or governmental agencies  

Participates as assigned in related admissions and employment services activities  

Monitor and maintain compliance with applicable institutional, governmental and accreditation  

standards.  





Monitor and maintain compliance with applicable governmental and accreditation standards  

Completes other duties as assigned.  

Supervisory Responsibilities  

This position has direct supervisory responsibilities.  

Competency  

To perform the job successfully, an individual should demonstrate the following competencies:  

Core Competencies:  

Integrity and Ethics - Demonstrates personal integrity; serves as a positive example of why others should trust the  

motives of the organization; views self as a reflection of the organization by following through on commitments and  

accepting ownership of mistakes; treats people with respect; keeps commitments; inspires the trust of others and  

upholds organizational values.  

Professionalism – Approaches other in a tactful manner; reacts well under pressure; treats others with respect and  

consideration regardless of their status or position; accepts responsibility for own actions; follow through on  

commitments.  

Adaptability – Responds to change with a willingness and ability to learn new ways of working. Adapts approach and  

demeanor in real time to match the shifting demands of different situations.  

Organization Support – Supports organizations goals and values. Is keenly aware of the time frame in which tasks or  

projects needs to be done; accepts and mirrors the level of urgency conveyed by the manager or customer being  

served; puts priority on the needs of the organization or the needs of its customers. Fosters collaboration and  

teamwork across the Institution.  

Communication – Develops and delivers communication that conveys a clear understanding of the unique needs of  

different audiences. Listens to others and allows them to make their point.  

Job Competencies:  

Deliver Results - Consistently achieves results within established timelines and shows resilience when faced with  

obstacles.  

Management Excellence - Includes staff in planning, decision-making, facilitating and process improvement; takes  

responsibility for employees activities; is accessible to staff; provides regular performance feedback; develops  

employees skills and encourages growth; solicits and applies employee and student feedback; fosters quality focus  

in others; improves processes; continually works to improve supervisory skills. Aligns work with strategic goals.  

Leadership - Inspires and motivates others to perform well; effectively influences actions and opinions of others;  

accepts and provides feedback from others; gives appropriate recognition to others; able to build morale and group  

commitment to goals and objectives.  

Training and Development – Ensures staff members get receive orientation, training and development opportunities  

to maximize success in their assignments; views training and development as an investment in employees and uses  

mentoring, cross-functional assignments, job rotation or other on-the-job learning opportunities to enhance the depth  

and breadth of skills and experience; encourages self-development opportunities.  

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Qualifications  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  

The requirements listed below are representative of the knowledge, skill and/or ability required.  

Reasonable accommodations may be made to enable individuals with disabilities to perform the  

essential functions.  

Education and/or Experience  

Must meet or exceed all standards listed in Minimum Qualifications report. Required degree(s) must be  

from institutions accredited by U.S. accrediting agencies. Degrees from non-U.S. institutions are  

recognized only if equivalence has been established and provided. Certificates, Licenses, Registrations  

Program Director must have required certificates, licenses and registrations required for the course(s)  

they are to teach.  

Physical Demands  

The physical demands described here are representative of those that must be met by an employee to  

successfully perform the essential functions of this job. Reasonable accommodations may be made to  

enable individuals with disabilities to perform the essential functions.  

While performing the duties of this job, the employee is regularly required to sit, use hands to finger,  

handle, or feel; reach with hands and arms; talk and hear. The employee is frequently required to walk.  

The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The  

employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds  

and occasionally lift and/or move up to 50 pounds.  

Work Environment  

The work environment characteristics described here are representative of those an employee  

encounters while performing the essential functions of this job. Reasonable accommodations may be  

made to enable individuals with disabilities to perform the essential functions.  

While performing the duties of this job, the employee is occasionally exposed to wet and/or humid  

conditions and outside weather conditions. The noise level in the work environment is usually  

moderate.  

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The mission of Carrington College® is to provide learning opportunities to individuals in the communities it serves through postsecondary programs of study, which include general studies and professional preparation in career-focused majors. We are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing. All information submitted to Carrington College is subject to its Employee Privacy Policy, available at https://carrington.edu/employee-privacy-policy/