Executive Assistant (Contract)

Administrative Mountain View, California

This role is part of our Administrative team within Samsung NEXT organization, supporting our Finance, HR and Corporate Development teams (FCD).

About Samsung NEXT

We partner with and build software alongside innovators to develop ideas into products, grow products into businesses and scale businesses globally. 

Founded in 2012, Samsung NEXT has four key functions in the global software ecosystem:

  • Venture - Investing in early-stage startups to help entrepreneurs build and scale their businesses.
  • Partnerships - Helping startups successfully partner with the variety of businesses within Samsung.
  • M&A - Acquiring startups to connect and scale with our businesses.
  • Product - Building new software and services businesses, at scale.

This top-tier Assistant will be responsible for supporting the SVP, Finance and Corporate Development (FCD), whose team also includes People Operations and Business Operations. This person will anticipate the needs of the executive team and other team members and help them stay focused on their projects by resolving operational and administrative issues before they arise.

This position is located in our Mountain View office, with occasional travel to our San Francisco location. 

Common Essential Duties & Responsibilities:

  • Build efficiency and effective responsiveness into existing operations, and help define new operational strategies
  • Coordinate, arrange and run logistics for staff meetings and a variety of other meetings, including preparing meeting materials ahead of time
  • Document meeting minutes as well as manage and track action items
  • Establish direct internal and external relationships with key company influencers
  • Maintain overall efficiency and accuracy of administrative processes and procedures
  • Plan and coordinate employee/client events
  • Serve as lead and manage small projects
  • Perform an extensive range of administrative tasks such as calendar management, expenses, coordination of complex international and domestic travel itineraries, etc.

 Desired Skills and Experience

  •  5+ years of relevant experience, including experience supporting senior executives
  • A positive can-do attitude
  • Have a genuine interest in the industry and business, and want to understand how we function, why we function, and who our clients are
  • Demonstrated ability to effectively manage time-sensitive duties
  • Possess excellent organizational skills with attention to detail and follow-through, comfortable making decisions, and comfortable working confidential information
  • Direct experience dealing with complex and sensitive situations in a diplomatic manner
  • Possess strong business judgment and communication skills needed to interact with a wide variety of internal and external contacts at all levels
  • Passion for learning, continuous improvement, and sharing best practices
  • Ability to think strategically and understand the business and industry
  • Ability to quickly learn/adapt to using diverse tools and technologies
  • Ability to work independently as a self-starter as well as with teams
  • Proficient in using G-Suite

Samsung is an EEO (Equal Employment Opportunity)/Veterans/Disabled/LGBTQ employer. We welcome and encourage diversity as we strive to create an inclusive workplace.