Executive Assistant

Administration Toronto, Ontario


Description

Position at MediaCom

Key Competencies: 

  • A positive “can do” attitude when confronting all tasks and assignments
  • Excellent work ethic
  • Proven ability to prioritize and decipher from what is urgent, what is required, and what can be postponed to a later date
  • Is efficient with time; delivers on set objectives keeping relevant stakeholders informed
  • Maintains clear and honest communication
  • Establishes constructive and collaborative relationships
  • Understands the culture and values of the business and is able to communicates to others
  • Shows sensitivity and respect for others feeling, cultures and beliefs
  • Is open and approachable to others
  • Remains calm under pressure, and ability to work in a fast-pace dynamic environment

Key Accountabilities:  

  • Manages all aspect of calendars - prioritizing, proactively resolving conflicts, and ensuring all info is accurate
  • Organizes and schedules meetings, including contacting participants, booking rooms and ordering refreshments
  • Maintain a high level of diplomacy, confidentiality, and discretion at all times
  • Responds to phone, email and in person enquiries – providing general information and referring enquiries to appropriate sources
  • Prepares or edits PowerPoint presentations as required
  • Prepares and submits Concur Expense Reports on a monthly basis for the CEO and CCO
  • Point person for the Agency monthly Town Halls, ensuring content for presentations is submitted in a timely fashion, presentation creation and coordination of all catering, equipment, speakers etc.
  • Heads the Culture Committee, with the assistance of committee members organizes charity and social events
  • Responsible at times for drafting and executing correspondence
  • Responsible for attending meetings to take minutes and distribute as requested
  • Will act as backup for the Executive Group Administrator, ensuring that the Executive Administration desks are staffed at all times and vacation/absences are appropriately covered
  • Other responsibilities as assigned


Education and Experience

  • Bachelor’s degree preferred or equivalent professional experience
  • 5+ years of experience directly supporting senior executives desired
  • Solid technical expertise with all MS Office tools
  • Experience working in a multinational company, with colleagues across multiple time zones a plus
  • Calendar management experience a must have
  • Travel administration experience a must have
  • Event planning experience preferred
  • French bilingual an asset

Please visit us at www.mediacom.com, for a complete description of this and other opportunities at Mediacom

 

Contact Kim Robinson at kim.robinson@mediacom.com if you need accommodations at any stage of the interview process.

 

Mediacom thanks all applicants, however only those selected for an interview will be contact.