Contract and Grants Analyst

Nonprofit - Social Services Rohnert Park, California


Another Source’s client, Sonoma State University, is recruiting an Pre-Award Analyst to join their team.

As one of the 23 campuses in the California State University System, Sonoma is a mid-size comprehensive university, focusing on the liberal arts with a strong emphasis in the arts and sciences. Located approximately an hour north of San Francisco, SSU has 9,200 students, 400 faculty and 900 staff and administrators. Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with the Seawolf Commitment, our values include respect, responsibility, excellence and integrity.

We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to diversity, equity and inclusion, in the pursuit of excellence for all members of our university community.

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year.


Reporting to the Senior Project Administrator for the Office of Research and Sponsored Programs (ORSP), with additional lead work direction from the ORSP management team, the Pre-award Analyst works independently and in collaboration with members of ORSP and various University constituents to provide program leadership of a strategic and operational perspective involving the analysis, development, and evaluation of complex sponsored program activities with an emphasis on pre-award activities. The incumbent serves as a primary contact for staff, faculty, administrators, alumni, students, and community in diverse and complex matters of policy, procedure, and practice by providing information, historical background, and rationales. The incumbent is required to assess, formulate, evaluate, and oversee all project(s) assigned and uses independent determination of methods to meet programmatic or administrative goal. The incumbent performs a wide variety of administrative tasks of a responsible and difficult nature requiring independence, judgment, and the application of a comprehensive knowledge of a variety of policies and procedures. Contacts involve interaction with all levels inside and outside the university, and may include dealing with sensitive and confidential information and situations.

Major Duties: 

  • Works to understand customer areas of interest, identifies potential sponsored program opportunities, understands solicitation information and sponsor requirements, and supports the proposal development and submission process.
  • Assumes primary responsibility for collecting and reviewing proposal information, analyzes budgets, performs compliance checks, edits for content and provides feedback as time allows.
  • Provides training to customers in all aspects of the pre-award process and builds and maintains relationships with sponsors.
  • Identifies long-term programmatic and administrative goals and objectives and independently develops appropriate solutions or recommendations.
  • Designs, implements and monitors data storage management and retrieval systems related to sponsored programs, maintaining confidentiality and accuracy.
  • Develops promotional materials highlighting sponsored programs.
  • May provide website management and updates departmental websites.
  • Participates in the event coordination process for annual research symposium(s).
  • Establishes and maintains effective working relationships and facilitates project coordination within ORSP and with other units.
  • Serves as a primary contact for campus customers by responding to inquiries, providing guidance, and resolving issues to meet their administrative needs.
  • May perform post-award grant administration duties depending on departmental needs.
  • The Pre-award Analyst may provide lead work direction to other administrative staff, with accountability for results; provides training and guidance to others, and provides input to performance evaluations.
  • The incumbent interacts at all and the highest levels within and outside the university and may deal with sensitive and highly confidential information or situations.
  • Performs other secondary duties as assigned. Duties will primarily take place in an office setting however additional duties may be performed in various locations on the Sonoma State University campus, including working both indoors and outdoors to support and participate in university activities and events.


  • Bachelor's degree in a job-related field and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, plus four or more years of progressively responsible administrative support experience.
  • Ability to learn, interpret, and apply a wide variety of policies, procedures, laws, and regulations relating to and impacting sponsored program activities within ORSP.
  • Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
  • Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management
  • Expertise in administrative operations and systems analysis, statistical and research methods.
  • Ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies
  • Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
  • Ability to handle potentially sensitive situations.
  • Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus
  • Ability to train others on new skills and procedures and provide lead work direction.
  • Strong written and oral communication skills and the ability to effectively communicate with all levels within the university
  • Detail-oriented and possess strong organizational skills
  • Ability to prioritize and perform multiple tasks
  • Ability to make independent decisions and exercise sound judgment, discretion and initiative in performing complex work
  • Demonstrated ability to establish and maintain effective working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents and serve as a prime contact for ORSP.
  • Provide outstanding customer service to students, staff, faculty, and visitors while working in a professional, fast-paced environment.
  • Accept constructive feedback and work cooperatively in group situations.
  • May be required to meet the standards of the University Conflict of Interest policy if performing purchasing with a CCP card.

Preferred Qualificatoins:

  • Expertise administering sponsored programs at an institution of higher education with a focus on pre-award activities and a foundational knowledge of public administration principles preferred.
  • Master's degree in job-related field preferred. Requires solid computer skills, including advanced proficiency with Microsoft Office. Knowledge of Google Suite, web publishing software and PeopleSoft preferred.

The position may require occasional travel, by car and plane, and the candidate must be able to work some night and weekend hours with overnight stays.

The CSU system is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.

Another Source works with their clients, on a retained project basis, to maximize the recruiting process.