Regional Receptionist - HR & Administration (International Services)

HR & Administration Division Washington D.C., District Of Columbia


Description

Position at Al Jazeera Media Network

Job Purpose Summary:

The Regional Receptionist is responsible for facilitating administrative work for all staff within the region and for ensuring the general convenient setting of Reception area.

The Regional Receptionist will be the first point of contact between the public, guests, vendors and Al Jazeera in a particular bureau. As such the receptionist will always present a positive, professional and welcoming attitude.

Key Responsibilities and Accountability:

  • Perform various administrative functions such as correspondence, receiving, screening, and directing general inquiries and issues to the appropriate person within the region.
  • Manage departmental courier services.
  • Sorting and distributing mail to the departmental personnel.
  • Scheduling appointments/meetings and conference calls.
  • Answer all incoming calls, transfer, and direct calls to appropriate staff.
  • Note down contact details of visitors for future use.
  • Receive all incoming documents and forward it to Department Secretary after recording in the register.
  • Dispatch documents after recording with internal mailing system or with any other authorized parties.
  • Ensure the neatness and convenience of the reception area.
  • Monitor and control stationery and office stock supply.
  • Responsible for preparing a living manualon basic AJ receptionist functions and update as often as it is changed.
  • Cleaning kitchens and making sure the pantry is stocked.
  • Assist in preparation for meetings, special events, kitchen/beverage maintenance and ordering office supplies.
  • Prepare typed correspondence (letters, memos, labels, etc.) as requested and assist with mailings (labeling, stuffing envelopes).
Job Requirements / Qualifications:
  • Minimum 3 years of professional experience in a related field