Accounts Payable Specialist - Corporate

Corporate Opportunities Austin, Texas


Description

Job Summary

 

Under the regular supervision of the Accounts Payable Supervisor, the Accounts Payable Specialist maintains the accounts payable workflow by managing and processing invoices, maintaining vendors in the system, and completing a check run for each assigned property every week.  This is to be accomplished pursuant to prescribed schedule and in accordance with company policies.

Representative Duties/Responsibilities (subject to revision, reduction and/or increase):

 

 Administration

  • Actively participate in accomplishing the Mission of Campus Advantage.
  • Adhere to and promote the Core Values of Campus Advantage.
  • Act as a team player: demonstrate initiative and interpersonal skills to promote and maintain successful team relations and outcomes.
  • Understand and comply with established Campus Advantage policies and procedures.
  • Maintain confidentiality of client and company information.
  • Maintain neat and orderly work area.
  • Respond in a timely and professional manner to inquiries from all stakeholders.

AP Processing Duties

  1. Daily - Approves invoices in RealPage Ops Technology workflow processing system.
  2. Daily – Clears invoices within the Pending Review and Export Fail queues or contacts the property GMs for solutions to issues with unprocessed invoices.
  3. Daily – Updates a Weekly Check Run Processing log to keep track of check runs for each assigned property.
  4. Weekly - AP specialist records payments processed by Conservice for property utilities within the OneSite Accounting System.
  5. Weekly - Process checks for each assigned property and as needed in conjunction with company policies.
  6. Yearly - Prepares and processes 1099s and 1096s for each property they are assigned.
  7. On a rotating schedule, mans an open call-in line in order to aid property GMs with questions regarding AP processes.
  8. Trains new property GMs on AP processing procedures as well as the technical skills needed to process payables.
  9. Perform all tasks within established deadlines.
  10. Perform all tasks with the greatest accuracy possible.
  11. Set up vendors in system ensuring all vetting approvals are present, properly indicating 1099 status, and in conjunction with company policies. 
  12. Respond in a timely and professional manner to inquiries from all stakeholders.
  13. Assigned one or two days a week to relieve receptionist for AM, PM breaks as well as lunch.
  14. Will comply with company policies and procedures at all times.
  15. Other tasks as may be assigned.

 

 Safety & Security 

  1. Perform work tasks in safe manner using proper techniques such as safe lifting, etc.
  2. Maintain complete confidentiality of company and client records and data.
  3. Keep all passwords secure and do not give them out. 

 

Requirements:

Min. of High School degree or GED
3 years of accounts payable processing
Working knowledge of accounts payable process

Intermediate Excel skills
Form 1099 and it's requirements and W-9

Preferred but not required - Knowledge of RealPage products, OneSite Accounting, Leasing and Rents, Ops Technology, Microsoft 365 -Outlook, Teams, Yammer and Notebook