Office Manager

Administrative San Francisco, California


Description

Position Summary:

We are seeking a dynamic individual to manage the day-to-day operations in a start-up biotech environment.  This is an exciting and unique opportunity to help build and grow an organization. The successful candidate will be able to thrive in a fast-paced, start-up environment, be able to be flexible with exceptional multi-tasking skills to manage competing priorities.  In this critical role, you will serve as the primary day-to-day interface between our company and its service providers, vendors, and consultants. This position requires great attention to detail, organization, and professionalism, and the ability to maintain an efficient business environment.

Key Responsibilities Include:

  • Sort and distribute incoming and outgoing mail
  • Greet visitors, ascertain nature of business, and direct visitors to appropriate person
  • Office supply management
  • Support candidate interview scheduling as needed
  • Assist with basic HR duties as it relates to onboarding new employees and fielding basic HR related questions to the appropriate source.
  • Document creation and formatting (Word, Excel, PowerPoint)
  • Assist with coordination of company-wide activities
  • Manage office furniture needs and assist with office build outs and relocations
  • Maintain inventory of all office equipment and furniture
  • Help to prepare new hire office equipment (key access card, desk set up)
  • Help to ensure Cal/OSHA compliance
  • Provide additional support as needed

Education, Registration & Certification:

  • Bachelor’s Degree or equivalent years of work related experience

Experience:

  • At least 6 plus years office management experience in a fast-paced, dynamic environment.
  • Experience in start-up environment strongly preferred; health and life science experience will be favorably considered.
  • Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs.

Skills, Knowledge & Abilities:

  • Ability to manage conflicting priorities and deliver on the most critical assignments on time and within budget.
  • Must have a positive “can do” attitude, be a consummate team player, show excellent judgment as well as work well independently.
  • Must be highly proficient in Microsoft office including Word, Outlook, Excel, PowerPoint along with experience setting up systems and databases.
  • Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks including working with confidential information.
  • Ability to work with minimal supervision and maintain a high standard of confidentiality.

Physical Demands and Work Environment:

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Some travel is required.

EEO Statement: Apellis is an equal opportunity employer and complies with all applicable federal, state and local fair employment practices laws. Apellis strictly prohibits and does not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy), gender (including gender nonconformity and status as a transgender or transsexual individual), age, physical or mental disability, citizenship, past, current or prospective service in the uniformed services, genetic information, marital status, AIDS/HIV status, smoker/nonsmoker, and occupational pneumocononiosis or any other characteristic protected under applicable federal, state or local law.