Creative Programming Administrative Coordinator (Part-Time)

Education Los Angeles, California


Description

The Creative Programming Administrative Coordinator will assist with the administrative duties of the Director of Creative Programming, including planning, scheduling and documenting meetings, drafting and/or editing institutional and departmental communications, facilitating faculty, staff and student assignments, social media/marketing asset creation, review and management, event planning and on-site facilitation, creating reports, and general administrative tasks.


Primary Responsibilities:

  • Serve as a communication liaison between the Director of Creative Programming and AMDA students, faculty, staff
  • Serve as a communication liaison between the Director of Creative Programming and outside entities, industry representatives and constituencies
  • Schedule, attend and document meetings as needed
  • Work with the Director of Creative Programming to review programs and curricula and coordinate curriculum development activities
  • Assist in coordinating the planning of programs, special events, media shoots, and semester activities
  • Assist in maintaining records of budgets and expenses throughout the academic year
  • Assist in writing departmental and institutional correspondence, statements, syllabi, reports, and other documents
  • Assist in the review of media assets and facilitate print and digital social media/marketing processes
  • Assist with strategic planning on a semester, annual, and long-range basis
  • Through appropriate college channels, promote media recognition of alumni, instructors and students to enhance the image of programs and the college
  • Provide support to the Dance Department Coordinator, Director of the Artists' Lab and other Education Department staff in the overlap of schedules, tasks and assignments

Qualifications:

  • Bachelor’s Degree in Arts Administration, Education, or other arts-related field required
  • 3 - 5 years of experience working in a higher education administrative position or equivalent administrative experience
  • Demonstrated knowledge and experience in continuous quality improvement strategies
  • Knowledge of and/or experience within the Performing Arts industry
  • Strong organizational skills and ability to rapidly multitask, prioritize, manage stressful situations, and handle confidential matters
  • Strong attention to detail and accuracy
  • Ability to work independently and prioritize work effectively within established deadlines and time-frames, with the ability to quickly respond to changing needs and to balance competing responsibilities
  • Proficiency in Microsoft Office Suite; including the development of reports and effective methodology for presenting and displaying data and a high degree of comfort working with spreadsheets
  • Knowledge and understanding of the academic environment
  • Strong interpersonal skills; demonstrated ability to effectively represent the department and interact with all levels of staff and external contacts; Proven ability to work as an effective team member
  • Established ability to resolve problems and facilitate the decision-making processes; Proven ability to use sound judgment to effectively solve problems within the scope of the position
  • Cooperative and service-oriented attitude; must be able to work under pressure
  • Effective oral and written communication skills, including the ability to listen attentively to verbal and non-verbal cues that lead to a deeper understanding
  • Demonstrated ability to work cooperatively with others with professional, ethical, respectful, and courteous behavior when interacting with others

COVID19 Vaccine Policy:

AMDA will have a mandatory COVID-19 vaccine policy commencing at the beginning of the fall semester (10/18/21) for all employees who will be working on campus. 

For information regarding requests for religious or medical accommodations, please contact the Human Resources Department at [email protected] 

AMDA is proud to be an EOE employer M/F/D/V