Senior Coordinator – Procurement – MEA

Other Doha, Qatar


Position at Al Jazeera Media Network


Senior Coordinator - Procurement performs various duties related to Procurement & Contracts of materials & services including expediting & logistics in a cost effective and ethical manner considering price, quality, delivery & requirement in accordance with Al Jazeera’s policies & procedures. Senior Coordinator - Procurement accountable and be able to deliver commitments, establish priorities and develop critical tasks, engender trust, create free flow of information, practice creativity, innovation and continuous improvement.

Key Responsibilities and Accountabilities:

  • Receive purchase requisition for materials & services and verify its completeness & clarify with user department if required.
  • Develop most suitable procurement strategy & select the most appropriate bidders in coordination with the user departments and obtain necessary approvals.
  • Prepare tender documents. Coordinate with legal division for model contract (terms & conditions), user departments for any clarifications, etc.,
  • Float tender to approved bidders after obtaining approvals, receive proposals, forward technical proposal to user department for evaluation.
  • Coordinate with user departments to obtain technical evaluation report.
  • Coordinate with vendors for necessary information related to proposals & clarifications if any.
  • Perform commercial evaluation & prepare proposal summary.
  • Negotiate commercial terms & conditions and price with vendors as per the company policy & procedures to safeguard company’s interest.
  • Prepare submission to respective committee/ approval authority for approval of technical evaluation, commercial evaluation, recommendation to award.
  • Prepare & Issue Letter of Intent / Letter of Award / purchase order (in case of material PR) to vendors after obtaining necessary approvals.
  • Prepare approval form & liaise with legal division to draft the contract in case of service PR. Coordinate with user department, vendor, finance, etc., to finalize & sign the contract for service PR.
  • Monitor vendor's performance by verifying that the vendor complies with all of the terms and conditions of the purchase order/ contract.
  • Maintain an accurate & complete file record of all correspondence, approvals, evaluation reports, contract/ purchase orders, etc., and archive files as per company policy & procedures.
  • Perform safekeeping of Bank Guarantees & Insurance Documents and monitor the validity to follow-up with vendors for its renewal if required.
  • Create vendors in ERP after obtaining all documents such as certificate of incorporation, trade license, etc and maintain registered vendors list.
  • Expand vendor database through market research and invite potential vendors for registration.
  • Expedite with vendor for timely delivery of materials & services.
  • Coordinate with user departments & vendors for logistic delivery of materials & services.
  • Record Goods Receipt Note for materials in ERP after obtaining delivery note from user department.
  • Coordinate with legal division & user departments, as required, if any disputes arises with vendors concerning quality, price & delivery of materials & services and submit the resolution to respective committee/ approving authority for their decision.
  • Prepare necessary reports as required by management time-to-time relevant to the job.
  • Perform procurement transactions in ERP wherever applicable.
  • Perform the procurement activities as per the company policy & procedures.
  • Liaise with respective functional department & procurement in headquarters for purchases of materials & services beyond hub limit.
Job Requirements and Qualifications:
  • Bachelor’s Degree (Minimum). Degree in Business Administration/ Commerce / Communication/ Engineering preferable
  • Minimum 4 years of professional experience in procurement
  • Excellent level of written & spoken English & Arabic
  • Full understanding of materials specifications used in process of the channel requirements
  • Good Communication skills persuasiveness in presenting, negotiating and resolving minimal complex issues, both orally and in writing
  • Multitasking skills
  • Excellent Computer skills especially in MS office
  • Knowledge in using and downloading relevant information from the internet.
  • Familiar with Inco terms (shipping terms)
  • Reasonable understanding of engineering materials specifications
  • Knowledge in materials supply and distribution methods.
  • Able to handle the tasks as per Al Jazeera policies and procedures
  • Able to effectively coordinate with user departments and suppliers.
  • Able to work with less supervision
  • Able to discuss on purchasing / contract requirements and to ensure the best commercial terms are obtained for organization.