Assistant Regional Accountant
Description
Summary:
The Assistant Accountant is responsible for providing services relevant to payables transactions in terms of preparing, organizing and payments for local and overseas vendors and staff expenses aligned with the company’s financial guidelines, policies, and procedures. The responsibilities also include scanning, organizing, photocopying and filing payments electronically as well as in the physical files. Mailing checks via post, FedEx and email.
Only candidates based in US will be considered for this role.
Specific Responsibilities:
• Review, code and process invoices into financial reporting system in an accurate and timely manner.
• Ensures that proper documentation exists (i.e. authorized signatures, calculations, supporting backup), prior to processing payments.
• Enter data into CES and Programming logs.
• Prepare CES and Programs actual vs budget reports on monthly basis.
• Prepare aging reports
• Process and distribute A/P checks
• Resolve accounts payable inquires and discrepancies; enforce AP procedures
• Review and analyze employees expense regular basis
• Maintain AP records
• Prepare wire transfer forms;
• Receive incoming invoices from vendors, freelancers and employees through SAP, emails and via post.
• Record incoming invoices and distributed them to the appropriate department for verification and approvals.
• Record payment request forms that are brought to finance and distributed to the appropriate person within the Finance team according to the work flow.
• Notify and record the appropriate employee, vendor or freelancer if an invoice was rejected and the reason for such action.
• Notify department coordinators if invoices were not received back to finance and provide a timetable on weekly basis invoices past one week, 3 weeks and over 30 days.
• Answer staff and vendor queries regarding payment status.
• Contact vendors for necessary information e.g. bank information, W9 or address for payment.
• Organize contracts, rate cards, CES W-9, etc. for electronic and physical files.
• Organize vouchers with checks and prepare them for signatures.
• Insure all is correct before making copies of the checks for financial records before sending them out via post, FedEx and mail folders.
• Scan, organize and record all payments for electronic and physical files.
• Assist in replying to local supplier inquiries.
• Set invoices up for payment and process requests.
• Assist in reconciliation of advances to suppliers and preparing analysis of accounts.
• Conduct basic checking, sorting,
Minimum Qualifications and Experience Required:
Bachelor's degree in Accounting or Finance
Minimum 2-3 years of professional experience in general accounting