Remote Payroll and Accounting Projects Manager
Description
Awarded Inc. Magazine's Best Workplaces 2022 & 2023!
AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!
AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!
It's been an exciting 20 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.
Your Role:
Essential Duties & Responsibilities:
AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!
AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!
It's been an exciting 20 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.
Your Role:
As the Payroll and Accounting Projects Manager, you will play a critical role in ensuring the seamless execution of payroll processes for our clients as you oversee our team of 4-6 Payroll Specialists. Additionally, you will be responsible for managing and leading special projects that contribute to the continuous improvement and expansion of our services. At times, this may also involve supporting Controllers with various client related tasks and responsibilities as needed.
This position requires a combination of technical expertise in payroll administration, project management skills, and a customer-centric approach. The ideal individual will have a proven ability to thrive in a fast paced environment and adeptly prioritize and handle multiple assignments concurrently. The role requires the ability to exercise discretion and independent judgment on significant matters.
The Payroll and Accounting Projects Manager should exhibit excellent written and verbal communication, while working closely with all levels of management, employees, clients, and external professionals. Additionally, the role requires the ability to manage a team with a friendly, positive approach and be comfortable providing constructive feedback. To be successful in this role, the individual must be quality and client focused, results-oriented, detailed-oriented, a team player, intuitive, organized, analytical and dependable.
Essential Duties & Responsibilities:
Team Management:
- Lead and mentor assigned Payroll Specialist team. Motivate team, provide coaching, deliver timely feedback and conduct reviews to ensure staff are set up for success
Payroll Administration:
- Oversee end-to-end payroll processing for multiple clients, ensuring accuracy and compliance with relevant regulations
- Collaborate with Payroll Specialists and clients to gather and validate payroll-related information
- Oversee projects to convert a client’s payroll provider
- Stay updated on changes in tax laws, labor regulations, and other factors affecting payroll, and implement necessary adjustments
- Manage the year-end 1099 process
Accounting Special Projects Management:
- Working closely with the Director and Assistant Directors of Client Services, lead and coordinate special projects aimed at enhancing our bookkeeping services, streamlining processes, and improving overall client satisfaction
- Develop project plans, timelines, and budgets, and ensure projects are delivered on schedule and within budget
- Conduct regular project reviews and provide status updates to senior management.
Client and ADC Relations:
- Serve as the main escalation point of contact for payroll-related inquiries from clients and ADC staff
- Build and maintain strong client relationships through effective communication and a proactive approach to problem-solving
Controller Support:
- As needed, provides high-level support to Controllers by assisting with various client-related financial tasks and responsibilities. Tasks can includes but not limited to: contributing to financial analysis, developing KPIS, maintaining reporting dashboards, researching industry-specific benchmarks, reviewing and approving various tax forms, reconciling tax returns, coordinating with external auditors and tax advisors, interpreting legal documents, and assisting in implementing accounting-related changes.
- As needed, serves as a valuable resource during client transitions, participates in group meetings, and handles other assigned duties and special ad hoc projects
Quality Control:
- Implement quality control measures to guarantee the accuracy and integrity of payroll data
- Conduct regular audits to identify and address any discrepancies or issues+
Essential Skills & Experience:
The Payroll and Accounting Projects Manager will be have 7+ years of relevant accounting experience, including payroll, a minimum of 1 years of CPA firm or outsourced accounting experience, demonstrated knowledge of generally accepted accounting principles and tax regulations, and 5+ years of supervisory experience.
- Grit: Motivated self-starter with a positive, can-do attitude. Demonstrates GRIT in overcoming obstacles and accomplishing tasks.
- G: Expresses Gratitude and appreciation for the contributions of team members, fostering a positive and collaborative work environment
- R: Demonstrates Resilience, flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment
- I: Unquestionable commitment to upholding the highest standards of Integrity, ethical behavior, and transparency in all business practices
- T: Proven ability to contribute effectively to organizational and team objectives through strong Teamwork skills
- Demonstrated, strong analytical and project management skills
- Friendly, outgoing personality with a positive demeanor and strong customer service skills who enjoys meeting and interacting with clients and staff
- Genuinely enjoys coaching and mentoring staff
- Ability to acclimate to multiple personalities and management styles. Exhibits emotional intelligence when managing others and clients.
- Self-starter, displaying confidence in one’s ability and able to work independently, with minimal direction
- Demonstrated experience with financial systems and data query tools
- Thrives in a fast-paced, multi-client dynamic environment
- Strong emphasis on attention to detail and accuracy
- Displays excellent communication, collaboration, and problem solving skills
- Sound judgment and decision making skills
- High degree of computer literacy, including extensive knowledge in Microsoft Office, specifically Outlook and Excel
Minimum Education & Training Required:
- Bachelor’s degree in an accounting related field
- Proficient with various accounting software, such as: QuickBooks Desktop, QuickBooks Online, NetSuite, SaasAnt and Sage Intacct. If not proficient must have willingness to put in time to learn.
- Experience with Intuit Payroll a plus
- Experience with third-party applications is preferred, such as: Bill.com, Tallie, Team Work and budgeting & forecasting applications. If not proficient must have willingness to put in time to learn.
- Ongoing desire to expand knowledge of new technology and applications
If these are the things that you are passionate about and excite you, then we should talk!
Working at AccountingDepartment.com, LLC
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.
Benefits include:
- Work from home, W-2 position
- Summer Hours from Memorial Day through Labor Day
- Self-Managed paid time off and paid holidays
- Group Medical, Dental, Life, Vision, Accident Insurance
- 401(k) plan
- Participation in a company wide annual bonus incentive plan
- $25 monthly internet stipend
- Virtual employee groups, clubs, and activities throughout the year
- Casual dress
How to become part of our future success:
If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position. Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered.
AccountingDepartment.com is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at AccountingDepartment.com is based solely on a person's merit and qualifications.